How to Cancel an Interview (With Email Examples)
How to Cancel an Interview (With Email Examples)
By indeed Editorial Team
May 26, 2022TwitterLinkedInFacebookEmail During the hire process, you may encounter an consequence that requires you to cancel an consultation. Calling or emailing a cancellation notice allows you to maintain a professional connection with the ship’s company and interviewer. Learning the steps for canceling can serve as a template for being polite and following basic business etiquette. In this article, we discuss how to cancel an consultation and provide a template and example for canceling an consultation via electronic mail. Related : 21 Job Interview Tips : How To Make a capital stamp Key takeaways :
- Before canceling an interview, be certain and ask if you can ’ t simply reschedule .
- Be civilized and prompt, responding within 24 hours so the recruiter can plan accordingly .
- Ask if they have any questions or require any extra information. Refer another campaigner if appropriate .
Why should you cancel an interview?
You may need to cancel an interview for several reasons, including :
- You received a job offer from another ship’s company .
- You learned more about the business or position and determined you weren ’ t the right fit .
- You decided to change career paths or go back to school .
- You need to move and can not commute to the ship’s company ’ s localization .
Canceling your consultation ampere soon as you can allow the likely employer to continue their lease process without considering you. It can help the interviewer reschedule their time to fit their needs. Canceling with notice can besides demonstrate your professionalism and can help you maintain contact with the rent director. This is particularly crucial if you think you may want to apply with them again in the future. In some cases, you may need to reschedule your consultation. If you plan to reschedule, make certain you have a list of alternative times in which you ’ ra available so you can prepare for the consultation immediately .
How to cancel an interview by phone or email
here are the critical steps for canceling an interview via electronic mail :
1. Give your notice as soon as possible
When you ’ ve decided to cancel an consultation, you should contact the hire director a soon as possible. This is particularly significant if you want to reschedule. If feasible, try to cancel your consultation at least a day in overture. Giving the proper notice shows respect for their time and will help with the rescheduling process. Depending on how you ’ ve been communicating with the hire director, you can either call or send an electronic mail. If you need to cancel without much notice, you should call to deliver your message deoxyadenosine monophosphate promptly as possible. If you ’ ve been communicating with the interviewer via electronic mail, you can send an e-mail at least a day in progress .
2. Plan to reschedule if needed
If you can ’ t attend the interview due to unanticipated circumstances, you can still attempt to reschedule. Call or email with the times you are available for an interview, apologize for the troublesomeness and reassure the interviewer that you ’ re placid matter to in the place. It can be helpful to offer your rationality for rescheduling so they understand the circumstances. If you ’ re a potent campaigner, the hire director may be uncoerced to work with you to find another time to interview .
3. Be brief and courteous
When canceling an consultation, you don ’ t need to give a cause, though offering one is common in this scenario. If you do give a argue, make surely to be abbreviated and professional. You can explain in one or two sentences. Be courteous, specially if you think you might apply for another situation with the lapp company or even the lapp lease coach in the future. Apologize for the cancellation and thank the individual for their fourth dimension. Being polite can help you maintain your professional network .
4. Mention the interview details
When you call or email, be sure to mention the date, time and location of the interview. Include the place you planned to interview for a well. Hiring managers may work with many candidates for different positions simultaneously, so you should make it a easy as potential for them to identify you promptly. Including the details can help them find your consultation slot on the calendar and plan their time accordingly. Related : How To Prepare for an Interview
Read more: How to address an envelope
Interview cancellation email templates
Use these templates for rescheduling or canceling an interview to help you write your own :
Cancellation email template
subjugate : [ Your name ] —Interview cancellation Dear [ interviewer ’ randomness name ], Thank you for contacting me regarding the loose [ position name ] available at [ caller identify ]. I am reaching out to let you know that I need to cancel the interview scheduled for [ date and clock ] at [ interview localization ]. While I do appreciate the opportunity, I am no longer available for this position. [ Include reason if applicable. ] I apologize for any trouble and sincerely appreciate your time and consideration. sincerely,
[ Your name ]
Reschedule email template
subject : [ Your diagnose ] —Reschedule interview Dear [ interviewer ’ s list ], Thank you for contacting me regarding the open [ position mention ] available at [ company name ]. I am reaching out to let you know that I need to cancel the interview scheduled for [ date and time ] at [ company localization ]. [ Include a brief rationality. ] Would it be possible to reschedule the interview for [ include date ] ? If so, [ pin down date and time ] would work best for me. I apologize for any troublesomeness and sincerely appreciate your time and circumstance. sincerely,
[ Your name ]
[ Your liaison information ] Related : How To Write a Professional Email
Interview cancellation email examples
These examples follow the provide templates :
Cancellation email example
submit : Josie Mong—Interview cancellation Dear Mr. Lee, Thank you for contacting me regarding the open database administrator character available at MegaSports. I am reaching out to let you know that I need to cancel the interview scheduled for March 8 at 2 post meridiem at your headquarters. While I do appreciate the opportunity, I am no longer available to consultation for this status. I have decided to move abroad to be closer to my family. I apologize for any inconvenience and sincerely appreciate your fourth dimension and consideration. sincerely,
Reschedule email example
subject : Alexa Rodriguez—Reschedule interview Dear Ms. Diaz, Thank you for contacting me regarding the open cashier placement available at Cheer Time USA. I am reaching out to let you know that I need to cancel the interview scheduled for July 2 at 3 p.m. I need to cover a coworker ’ south chemise who is taking clock off for a kin emergency. Would it be potential to reschedule the interview for July 3 ? If so, 3 post meridiem would work good for me. I apologize for any inconvenience and sincerely appreciate your time and consideration. sincerely,
arodriguez @ email.com
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