Mishandling sensitive information can besides result in fines and other penalties for those in industries such as finance, legal, publication, education, and healthcare that have to comply with data protection laws like HIPAA or GDPR .
With cybersecurity challenges on the get up, e-mail encoding is the industry standard for datum protective covering. Whether you need to send a document password with colleagues or negotiate a confidential client deal, it ’ randomness essential to deploy the best expectation electronic mail encoding available to ensure you ’ re rightfully safeguard .
How to send a fully encrypted email in Outlook
Microsoft Outlook ’ s electronic mail encoding services aren ’ thyroxine a impregnable as you may believe. This is because Outlook encrypts email using S/MIME ( Secure/Multipurpose Internet Mail Extensions ) and Office 365 message encoding, which both rely on the sender and recipient having it enabled .
You may not be protected when emailing a recipient who uses an electronic mail platform that doesn ’ thymine back S/MIME or Office 365 message encoding. free webmail users such as clients on Gmail, Yahoo, and iCloud much won ’ t have the functionality needed for robust e-mail encoding .
In 2019, cyber criminals hacked webmail node Outlook.com and gained access to sensitive individual information, including electronic mail subject lines, folder names, reach lists, and some electronic mail content. Using end-to-end encoding is the only way to make certain that your Outlook e-mail messages and attachments are wholly secure, both while in transit to your recipient role and sitting at perch in an inbox .
Using third-party add-in email encryption services
To ensure that your emails and attachments are wholly secure, your company can switch to a separate encoding electronic mail supplier. But in this case you would lose all the functionality of Outlook you ’ ve come to rely on .
rather of hassling with changing electronic mail platforms, another more commodious solution is to add a third-party circuit board encoding service to Outlook. But you ’ ll want to make surely you choose a service that doesn ’ thymine add meaning friction to the e-mail process for both the sender and recipient role .
Email encoding without a streamlined user experience can require supernumerary inconvenient steps just to send and read an electronic mail making it unmanageable to use. If this is the case, it won ’ metric ton be systematically applied by employees and others in your administration .
When you install Digify ’ s Outlook encoding circuit board, sending dependable Outlook emails and attachments is easily .
How to use Digify to encrypt emails and attachments
With Digify ’ s Outlook encoding circuit board, you can encrypt your emails* and attachments without changing your work flow or leaving your inbox. You besides don ’ t have to manually give your recipient role a password or have them subscribe to the platform .
Control access to your e-mail fastening anytime after sending it and choose if your recipient role can download or print it. Add a water line and set your document to self destruct after a specific measure of time. You can besides see how many times your document was viewed and for how long .
To get started with Digify ’ s Outlook encoding circuit board be these five simple steps :
- Download the Digify Outlook encryption add-in here.
- Compose your email message in Digify’s Outlook add-in
- Attach your document to your email using the add-in
- Customize the following your security settings:
- Access Control: Add recipients who should receive access
- Permissions: Set permissions for printing and downloading your attached document
- Watermarking: Choose whether to include a personalized watermark for identification and tracking
- Expiry: Select the date and time when the attached document will automatically expire
- Insert your Outlook attachment as a link in your email and send
Watch the video demonstration below to learn how to send an code electronic mail in lookout.
To encrypt Outlook e-mail messages and attachments, Digify uses the AES-256 encoding algorithm that is certified by the National Security Administration ( NSA ) for top-secret documents .
How your recipient opens your encrypted Outlook email and attachments
When your recipient role receives your code electronic mail attachment, all they have to do is click on the attachment link within the electronic mail. Your Outlook electronic mail attachment can then be viewed via a secure Digify link .
You can besides select if you want the recipient to verify their electronic mail address to open the attach document. When you choose this choice, a code is automatically created and sent to your recipient so they can open the attachment .
How to track encrypted Outlook emails and attachments
As the most popular clientele communication method acting, organizations rely on electronic mail to send sensitive documents such as contracts, presentations, and many other types of files. once you send an electronic mail you have to guess where your attach documents end up and if they were evening opened by your recipient role .
vitamin a well as securely encrypting your Microsoft Outlook emails and attachments with Digify, you can track your electronic mail and attached document to view when they ’ re opened, printed, and forwarded all from your inbox .
You can see when your recipient opened your e-mail and attachment, how farseeing they viewed them, and if they downloaded or printed your text file. After a set measure of time, you can configure your electronic mail and attachment to automatically expire .
This room you never have to risk your confidential information being exposed to the wrong person or administration. Simply click a toggle throw to revoke access after the Outlook electronic mail and attachment has been sent to your recipient role .
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Conclusion
Data breaches disclosed 4.1 billion records in the first six months of 2019. even though data breaches are becoming more common every class, many companies are not prepared to prevent and combat them, thereby putting themselves needlessly at hazard of both repute and fiscal passing .
fortunately, you can boost your electronic mail security against breaches with e-mail encoding solutions like Digify. now you can regain control of who has access to your Outlook emails and attachments without sacrificing seamless collaboration .
See how easy it is to safely send code Outlook emails and attachments to anywhere and anyone you want with a free test of Digify ’ s Outlook e-mail encoding circuit board .
